Free Download

Detention Pay Invoice Template

A two-page, print-ready template built for carriers on Motive. Includes GPS evidence fields, a documentation checklist, and a step-by-step guide that shows the 5 most common reasons invoices get denied — and how to avoid them.

Enter your email to download
Free. No credit card. We'll also send you occasional detention recovery tips.
What's inside

Two pages. Everything you need.

Page 1
The Invoice
  • Carrier and broker info fields
  • Load details with Rate Conf. reference
  • GPS arrival and departure time fields (ELD-sourced)
  • Auto-calculated billable detention time
  • Documentation checklist (GPS export, RC, BOL)
  • ACH and check payment fields
  • Multi-stop detention section
Page 2
The Guide
  • The 5 fields that determine whether you get paid
  • 5 mistakes that get invoices denied
  • Free time calculation with worked example
  • Follow-up schedule: Day 0 through Day 45+
  • Minutes-to-decimal conversion reference
  • Escalation path: TIA arbitration, FMCSA, surety bond
Why this exists
Built around GPS evidence

Most detention invoices get disputed because they rely on driver-written timestamps. This template is built around ELD/telematics data — two independent, hardware-generated sources that brokers can't plausibly challenge. The same evidence standard used in TIA arbitration.